How to Write a Follow-Up Email

Send it after two weeks. 

If you haven't heard back from the employer two weeks after sending your resume and cover letter, consider sending an email. Don’t send it any earlier. You want to give the employer enough time to read and respond to your application. 

Send an email, if possible. 

Employers typically prefer receiving this kind of message by email; it allows them to keep a record of your contact, and they can respond quickly. However, if you need an even quicker response (say, for example, you know they are supposed to make a hiring decision very soon), you can try reaching out to the employer by phone.

Use a clear subject line. 

In the subject line, include the title of the job you are applying for and your name. This will allow the employer to know exactly what the email is about right away.

Be courteous. 

You want to be as polite and professional as possible in your email. Begin with a polite salutation and use the employer or hiring manager’s name if you have it. Begin the email by thanking the employer for taking the time to look at and consider your resume.

Keep it brief. 

Don’t write an extremely long email. Keep it brief so that the employer can quickly skim it and understand your purpose.

Focus on why you are a good fit. 

Briefly remind the employer why you are a good fit for the job. If you have any new information you want to share (such as a new achievement at work), you might mention that here.

Ask any questions. 

If you have any questions related to the job or the application process, you can ask them at the end of the email.

Mention a visit. 

If you live far away, you might want to mention a time when you will be visiting the area and are available to meet.

Review and Edit. 

This email is another opportunity to make a good first impression on the employer. Make sure your email is professional and thoroughly edited.