Why Interview Follow-Up Emails Matter
Following up after an interview falls into the
category of unwritten societal rules: although very few interviewers would ever
explicitly tell you to do it, it’s often expected all the same.
For example, sending a thank-you note after an interview
is simply considered common courtesy (more on that later). If you fail to do
so, a recruiter might think that you’re cocky or ungrateful.
And finally, following up after an interview
demonstrates that you’re passionate
about the opportunity at hand. And as any
recruiter can tell you, this is one of the biggest criteria they look for in
job seekers. Proving that you’re invested in a job and company signal to a
recruiter that you would be a high-quality hire who would likely stick around
for the long haul.
As mentioned before, thank-you notes are all
but essential in this day and age. Sending one shows your interviewers that you
are appreciative, gracious and thoughtful — all great qualities to have in a
potential employee. But don’t just send a generic note like “Thanks for
interviewing me” — HUPPORT writes that each
thank-you note should express three elements:
·
Gratitude for your
interviewer’s time
·
Appreciation for gaining more
information and insight into the position and company
·
Enthusiasm for the role
Some additional points to keep in mind:
·
Keep
it short and sweet: No
need for a long, flowery letter — after all, your interviewers are busy, too. Just a few sentences will do,
as long as you cover the three critical elements mentioned above.
·
Maintain professionalism: Just as you would with any
other professional communication, avoid excessive exclamation points, emojis,
typos, etc.
·
Go digital: While handwritten notes have some sentimental value, it’s often a
bit too much for an interview.
Besides, if you mail it out, your interviewer likely won’t receive it until
days after they’ve spoken with you.
Usually, your interviewer(s) will give you
clear next steps on what they need to proceed and when you will hear back. But
if they fail to provide this information during the interview, and you
didn’t remember to ask, it’s worth including a line to the end of your thank-you note
that addresses this:
Hopefully, the recipient will respond with the
information you need, but if it’s been a while, you can (and should) follow up
once more.
Every minute you go without hearing back from
an employer can seem like an eternity when you’re waiting to hear how your
interview went, but you should keep in mind that following up is a delicate
balance. You want to be persistent enough that they don’t drop the ball, but
not so persistent that you start to them. So when is it okay to reach out again?
We generally recommend you follow up again in
either of the following situations:
·
It’s been 2+ days since they
said they would contact you
·
You haven’t heard from them in
over a week
If this happens, you don’t need to panic. It
doesn’t necessarily mean that they’ve forgotten you, or don’t want to move forward with you — it just means they might need a little reminder. Send a brief note
that comes off as friendly and professional, not scolding. Try customizing
this interview follow-up email template:
Most of the time, even one follow-up will be
enough to prompt your contact to follow up with you, but if you still don’t
hear from them within a couple days, you might want to send one more note —
something simple, like:
Just wanted to check in here — anything I can help out with? Let
me know!
If you’ve taken the time to interview with an
employer, nine times out of ten they will extend the courtesy of providing you
with an update — even if it’s not the news you were hoping for. But if for some reason they don’t, try not to despair. If
nothing else, each interview you go on helps you improve your skills for the
next one that comes along. Remember: the perfect job for you is out there, and
it’s only a matter of time until you come across it!
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