Interview follow-up email examples



Here are several examples of follow-up emails you might use during the hiring process. Below, we will discuss when and how you should send each and tips for writing them.

 1. Short interview follow-up email example

A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, you’ll want to be concise:
Subject line: Thank you for your time
Dear Ms. Owekwe,
Thank you for taking the time to speak with me about the Marketing Coordinator role. It was great to meet with you and learn more about the position.
I’m very excited about the opportunity to join Horizon Marketing and am particularly interested in the details you shared about the upcoming launch of the brand campaign. I’m enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.

2. Long interview follow-up email

In the long version, you have more opportunity to explain your skills in detail (although you’ll notice that this long version is still relatively short). This is appropriate after an in-person interview or other meaningful interaction during the hiring process.
Subject line: Thank you for your time
Dear Mr. Jefferson,
Thank you very much for your time yesterday — it was a pleasure speaking with you about the Account Executive role. From our conversation, it’s clear that ABC Inc. has the energetic and hard-working environment I’m seeking.

3. Checking in email

If you haven’t heard back from a potential employer after your interview or after your post-interview follow-up, you can send a “checking in” email, ideally to the recruiter. You should send this email if you haven’t heard back after two weeks since your interview.
Keep it concise. Indicate that you’re looking for more information without being overeager:
  • In the subject line, include the job title you interviewed for.
  • Send this email to the recruiter. They are the most likely to be up-to-date on what’s going on in the hiring process.
  • Keep it to one paragraph indicating that you are still interested in the job and looking for an update. Offer to provide additional information if they need it. Sign off with a thank you.
Subject line: Checking in RE: Marketing Coordinator role
Dear Yesenia,
I hope you’re well! I’m checking in on the Marketing Coordinator role. It was great to meet with the team earlier and I’m looking forward to your update. Please let me know if there’s anything else I can provide to assist in the decision-making process.

 4. Staying in touch email

If you still haven’t heard back after checking in or you’ve learned that you didn’t get the job, you can still venture to stay in touch with the hiring manager. The goal of this email is to establish a professional relationship with a person who can help you grow.
Just like your checking-in email, this one is short:
  • Send this email to the hiring manager. This person is probably at a senior level and could be a potential mentor if you’re looking to grow in this field.
  • In your first paragraph, mention what about them you found interesting or inspirational.
  • Limit to two paragraphs and include a proposed timeframe for a phone call or coffee meeting.
Subject line: Staying in touch
Dear Robert,
I know you’re busy, but if you have 20 minutes to spare, it would be great to get on your calendar. Are you available for a phone or coffee chat sometime


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