How to Write a Follow-Up Email
- Send
it after two weeks. If
you haven't heard back from the employer two weeks after sending your
resume and cover letter, consider sending an email. Don’t send it any
earlier. You want to give the employer enough time to read and respond to
your application.
- Send
an email, if possible. Employers
typically prefer receiving this kind of message by email; it allows them
to keep a record of your contact, and they can respond quickly. However,
if you need an even quicker response (say, for example, you know they are
supposed to make a hiring decision very soon), you can try reaching out to the
employer by phone.
- Use
a clear subject line. In
the subject line,
include the title of the job you are applying for and your name. This
will allow the employer to know exactly what the email is about right
away.
- Be
courteous. You want to be as polite and professional
as possible in your email. Begin with a polite salutation and
use the employer or hiring manager’s name if you have it. Begin the email
by thanking the employer for taking the time to look at and consider your
resume.
- Keep
it brief. Don’t write an extremely long
email. Keep it brief so that the employer can quickly skim it and
understand your purpose.
- Focus
on why you are a good fit. Briefly
remind the employer why you are a good fit for the job. If you have any
new information you want to share (such as a new achievement at work), you
might mention that here.
- Ask
any questions. If you have
any questions related to the job or the application process, you can ask
them at the end of the email.
- Mention
a visit. If you live far away, you might
want to mention a time when you will be visiting the area and are
available to meet.
- Review
and Edit. This email is another opportunity
to make a good first impression on the employer. Make sure your email is
professional and thoroughly edited.
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