Opening Sentences for Global Email
Readers have asked me
to suggest opening sentences for emails that go to people around the world. The
goal of these openers is to avoid coming across as blunt and impolite,
especially in messages to people from cultures in which English is not the
first language.
It is wise for people in the
English-speaking business
world to include a sentence of greeting rather than getting immediately
into their business purpose when they write to people who expect and
value such email courtesies.
1. I hope you are enjoying the season.
2. I hope all is well.
3. How are you? I hope you are healthy and happy.
4. I hope you are doing well.
5. I hope you are fine.
6. I hope you and your coworkers are fine.
7. I trust you are doing splendidly and enjoying
the season.
8. We send you our best wishes.
9. I send you and your esteemed colleagues my
warm wishes.
10. Greetings from all of us at _________ [fill in
organization name].
11. Greetings from _____ [fill in a person's name]
and me.
12. Greetings to you and your coworkers.
13. Best wishes to you and your family.
14. It is a pleasure to be in touch with you
again.
15. It was a delight to see you in ____.
16. I hope you enjoyed your trip to
____.
17. Welcome back to work! I hope you had a
wonderful vacation.
If you correspond with business readers around
the world, you can pay attention to the opening sentences they use, and respond similarly.
One popular opening sentence is "I hope
this email finds you well." Although it is common at the beginning of business email, I recommend using a sentence that sounds more natural. To
me, "I hope this email finds you" is awkward phrasing.
It is a good idea to vary your beginning sentence if you write to someone often.
A repeated opening sentence could come across as a habit rather than
a sincere sentiment.
I would enjoy your additions to the list
above, along with your thoughts about polite opening sentences. Please
share!
If you write in English as a foreign language
and would like someone to proofread your messages, try my partner Hupport. They provide excellent, accurate
service and free, fast quotes on projects.
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