How To Write A Good Email Signature



A strong email signature is attention-getting, but professional. It’s not flashy, but it’s not bland either.

1. Limit your signature to three or four lines of text

Once you have the basic format, consider adding one or two of the following options to personalize your sign-off.
  • Social media profiles that show off your professional brand.
  • Stellar content that showcases your expertise


2. Don’t put your email address in your email signature


I love this analogy Slate uses to describe the baffling yet common practice of including your email in your email signature.

3. Include an image (and don’t shy away from color)


People remember visuals better than text. But there’s a certain kind of image that can make your email signature especially memorable.

4. Try “Sent from my iPhone”


A team of Stanford researchers recently studied the perceived credibility of misspelled emails sent with (and without) a “Sent from my iPhone” signature. 

5. Try one of these 3 free email signature generators 

The good news is that you don’t have to take all this advice and whip up a brand new email signature yourself. There’s an app for that.

Pro tip: Check out G2Crowd’s list of the best email signature software.

  • WiseStamp
  • newoldstamp
  • htmlsig 



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